DEATH AND INJURY REPORTING GUIDANCE (For VSI Guidance See Below Red Link)
IAW MILPERSMAN 1770-030 Casualty reporting shall be accomplished using the Personnel Casualty Report (PCR) and shall be submitted to Navy Personnel Command (NAVPERSCOM), Casualty Assistance Branch (PERS-13) as soon as practicable after learning of a casualty, preferably within 4 hours.
The following casualties shall be reported via PCR:
a. Death of an Active-Duty or Reserve Sailor, to include U.S. Naval Academy midshipmen, or Active-Duty Dependent.
b. Death of a Department of Defense (DoD) civilian employee or DoD contractor as a result of hostile or non-hostile action outside the continental United States (CONUS), or the result of hostile action within CONUS.
Note 1: Seriously ill or Injured cases are also discussed in this MILPERSMAN.
Note 2: Duty Status Unknown (DUSTWUN) is also covered in this instruction to cover sailors who are unaccounted for.
Note 3: MILPERSMAN 1770-230 covers WOUNDED, ILL, AND INJURED SAILORS: It states in part: Once the medical condition of the Sailor has been reported to Navy Personnel Command Navy Casualty Assistance Office (PERS-00C) and certain criteria outlined in this article are met, up to three travelers may be eligible for travel to the bedside of the Sailor.
DCIPS: The Defense Casualty Information Processing System (DCIPS) is the single authorized web-based system for casualty reporting in the Department of Defense. A CAC ID Card is needed for access. See Item 1 below.
1. To initiate single or multiple Personal Casualty Reports (PCR), download and follow the Personal Casualty Report (PCR) User Guide. You will need the casualties' official (signed by the member) beneficiary documents (PG2 and SGLI). NFAAS may be a good source to verify the latest NOK location for notification. Use the Comment section of the PCR to indicate relevant information for the notification team.
The NDW CACO Instruction (link above) has checklists for all aspects of a CACO situation including for Command Responsibilities and NOK assistance. CNO directs Navy ACDU DEATH Notifications are to be made in person and by a qualified CACO, not via phone.
2. Dependent, Reservist and DOD Civilian deaths are discussed in the MILPERSMAN, and related checklists are provided in the NDW CACO Instruction. Death of a Retiree (120 Days) is covered in the MILPERSMAN as well.
3. For after hour Emergencies in our Region Naval District Washington, contact the NDW ROC: 202-433-5180